Frequently Asked Questions

IMPORTANT DATES

REGISTRATION DATES

• Early Registration Deadline: 13 September 2023
• Pre-registration closes: 17 October 2023 (You may still attend and register in person.)

CANCELLATIONS AND SUBSTITUTIONS

• Cancellations made on or before 27 September 2023, will be refunded 100% of the registration fee, less applicable credit card or wire transfer fees, and a 250 € administrative fee.
• No refunds will be available for cancellations on or after 28 September 2023, or for no-shows. 
• Substitutions are welcome through 12:00 pm CET, Tuesday 17 October 2023. 

REGISTRATION

• To register for the conference, visit the registration page.
• Modify your registration: Use this link and enter your email address and reference number found on your confirmation email. 
• To attend the Gala Dinner and Reception, you MUST purchase a special ticket during the registration process. The Gala Dinner and Reception is NOT included in the attendance rate. Purchase your gala ticket by 9 October 2023. 
• NOTE: ITechLaw will never solicit you to pay for attendee lists. Please be aware of any scamming emails.

CONFERENCE LOCATION

• The ITechLaw 2023 European Conference will take place at Anantara Grand Hotel Krasnapolsky. 
  Address: Dam 9, 1012 JS Amsterdam, The Netherlands

HOTEL RESERVATIONS

• Hotel reservations can be made under the ITechLaw negotiated rate at Anantara Grand Hotel Krasnapolsky for our attendees. Make your reservation by 9 October 2023. Due to a large city-wide event occurring over the same dates of the event, we encourage you to register early to secure your room! 

MEALS, DIETARY RESTRICTIONS, AND REQUESTS 

Which meals are included with my registration? 
Will there be vegetarian or other dietary meal options at the Conference and Gala Dinner?

Lunch and AM/PM snacks are provided on Thursday, 19 October and Friday, 20 October. Receptions will also have provisions.  
Please note your dietary requirements during the online registration process, or contact memberservices@itechlaw.org in advance with your request and dietary restrictions (kosher, gluten-free, etc.). Vegetarian options will be made available at receptions and lunch buffets. At the Gala Dinner, vegetarian options can be made available upon request. 

BADGE QUESTIONS

I have registered for the conference but would like to make changes to my name on my badge. How do I do this?

Your meeting badge will be created using the name and affiliation information submitted in your registration. If you would like to change the information on your badge, you may do so by modifying your registration online through our registration system or contacting memberservices@itechlaw.org for assistance. Alternatively, you may request a new badge onsite at the conference registration desk.

DUTY OF CARE AND COVID-19 PROTOCOLS

Is ITechLaw taking preventive measures against the spread of COVID-19?

The International Technology Law Association (“ITechLaw”) is committed to providing a safe and healthy environment for all 2023 European Conference participants. Our decisions and preventive measures will be guided by the requirements and recommendations of the U.S. Centers for Disease Control (CDC), the Government of the Netherlands, the World Health Organization (WHO), and local health authorities. The responsibility for a safe and healthy event environment (Duty of Care) is shared among the event organizer, venues, and every participant. All 2023 European Conference participants are expected to adhere to and abide by the safety precautions ITechLaw is implementing to protect against the spread of COVID-19. 

DRESS CODE

What is the dress code for the 2023 European Conference?

Business attire is encouraged for all meetings and events. For those attending the Gala Reception and Dinner, cocktail, and black-tie attire is recommended. (Gala tickets must be purchased in advance at the time of registering.)

INTERNET ACCESS

Will I have Internet access while at the conference?

Wireless access will be available throughout the conference. Instructions to connect to Wi-Fi will be provided onsite.

VAT QUESTIONS

Do I need to pay VAT if I am not from the Netherlands?

Yes, VAT on admissions to the event is chargeable to all attendees for a Dutch event (except for Dutch-established taxable persons who will self-account for the VAT under the reverse charge mechanism). You can sometimes claim back VAT on goods bought in a country which you subsequently export (e.g., as someone on holiday who will subsequently take the goods outside the VAT territory in their luggage)  but not on a supply of admissions to an event (a supply of services which falls under the exceptions to the general place of supply rule, i.e., taxable where the service takes place, rather than where the customer is established).

Recovery of Dutch VAT may be done via one of two ways:

1. I have a Dutch VAT Number - submit a Dutch VAT return
2. I do not have a Dutch VAT Number - Submit a 13^th Directive recovery claim to the Dutch tax authority.

SPECIAL ASSISTANCE

What if I need special assistance?

If you require aid or services, please indicate them in your registration and contact us at memberservices@itechlaw.org.