FAQ


Important Dates

  • Early Bird Registration Deadline: 25 September 2009
  • Hotel Guest Room Booking Deadline: 5 October 2009

Venue and Hotel

Where will the 2009 European Conference be held?

Radisson Blu Royal Hotel
Rue du Fosse-aux-Loups 47
B-1000 Brussels, Belgium
www.royal.brussels.radissonsas.com

For details and a map of the venue's location, click here.

Which hotel has a room block for this conference? What are the rates?

A block of guestrooms has been set aside at the Radisson Blu Royal Hotel at the discounted rate of is €189 (rate includes tax, fee and breakfast) for a Design Room and €249 (rate includes tax, fees and breakfast) for a Business Class Room. Business Class Room rates are only available for 4 and 5 November. For more information on booking a room at the Radisson Blu, please click here.

Transportation

Where can I get information about Brussels Airport and transportation options to the Radisson Blu?

Visit www.brusselsairport.be for information on the Brussels Airport. Information about transportation options to the hotel is available at www.brusselsairport.be/en/parking_transport/to-and-from/ and www.radissonblu.com/royalhotel-brussels/location.

What are the driving directions to the hotel?

Please visit www.radissonblu.com/royalhotel-brussels/location for driving directions.

Who and why attend?

Who should attend the ITechLaw 2009 European Conference?

As the premier association of international technology law experts worldwide, ITechLaw's European Conference presents sessions that appeal to a broad range of audiences including:

  • Practicing attorneys, both private practitioners and in-house counsel
  • Law professors
  • Government officials
  • Business executives focused on the global economy
  • Law students

Why Should You Attend?

  • KNOWLEDGE: Over a two-day period, you will learn about significant IT, e-commerce, and Internet legal issues that global companies face today.
  • INTERNATIONAL NETWORKING: The hallmark of ITechLaw events: there will be numerous opportunities to meet ITechLaw members, conference speakers, and attendees (Gala Reception and Dinner, meals and networking breaks).
  • DOCUMENTATION: As with every ITechLaw conference, our speakers’ presentations and articles will be available online.

Speakers

I'm a speaker. Where should I submit my presentation?

Please send all speaker related materials (biographies, photos, papers and presentations) to speakers@itechlaw.org. Bios and photos should be submitted on or before 1 September 2009; papers and presentations should be submitted on or before 16 October 2009.

Sponsorship

How do I become a sponsor and exhibit at the European Conference?

We welcome members and non-members to sponsor the ITechLaw conferences. For more information about sponsorship and exhibit opportunities, please click here.

Registration

May I register onsite for the conference?

Yes, you may register onsite at the conference. However, only credit cards will be accepted for on-site registrations; checks and cash will not be accepted. Payment must be made in full for entry to the conference. We strongly encourage you to register in advance so that you will have a speedier check-in when you arrive at the meeting.

What does my registration fee include?

Your registration includes admission to the conference sessions, access to speaker presentations and papers, a comprehensive attendee list, access to exhibits, daily breakfast and lunch, and admittance to the Welcome Reception. The Gala Reception and Dinner is not included and must be purchased separately.

Will I receive a refund if I have to cancel my registration?

Refunds are available based on when you cancel. Cancellations made on or before 1 October 2009 will be refunded 100% of the registration fee, less applicable credit card fees and a $25 administrative fee. Cancellations made from 2 October 2009 to 21 October 2009 will be refunded 50% of the registration fee, less applicable credit card fees and a $25 administrative fee. No refunds will be available for cancellations made on or after 22 October 2009 or for no-shows. You may substitute another person from your firm or company if you are unable to attend. Requests for refunds in accordance with this policy or substitutions may be submitted via email to memberservices@itechlaw.org, or call (+1) 781-876-8877.

Will I receive a confirmation of my registration?

For registrations made online, confirmation of registration will be immediately sent via email. For registrations made with check payment via mail, please allow two weeks for processing; confirmation of registration will be sent via email immediately upon processing. If you do not receive your confirmation after 30 days, please call +1 (781) 876-8877 or e-mail memberservices@itechlaw.org.

Will I receive a receipt for my registration?

Your email confirmation will also serve as your conference registration receipt. Please call +1 (781) 876-8877 or e-mail memberservices@itechlaw.org with any questions.

Badge questions

I have registered for the conference but would like to make changes to my name on my badge. How do I do this?

Your meeting badge will be created using the name and affiliation information submitted in your registration. If you would like to change the information on your badge, you may do so onsite at the conference registration desk. Or you may contact membershipservices@itechlaw.org with your requested change prior to the conference.

CLE information

Can I receive Continuing Legal Education (CLE) credit for attending the ITechLaw World Technology Law Conference?

ITechLaw is not a certified CLE provider but credits can be awarded in various jurisdictions through individual study application. You may request a letter confirming your registration (not attendance) for the meeting by contacting memberservices@itechlaw.org. For instructions and additional information on how to apply for CLE credits, please visit www.itechlaw.org/cle_policy.pdf.

Dress code

What is the dress code for the World Technology Law Conference?

Business attire is encouraged for all meetings and events at the ITechLaw 2009 European Conference. At the Gala Reception and Dinner, for which tickets must be purchased separately during the registration process, black tie attire is strongly encouraged; however, cocktail or business attire is also acceptable.

Gala reception and dinner

Tell me more about the Gala Reception and Dinner.

The Gala Reception and Dinner, which is a black tie optional event, is the centerpiece of the European Conference. This year it will take place at the fascinating Belgian Comic Strip Center. All attendees of the ITechLaw Conference are invited to attend. Tickets must be purchased separately when you register for the meeting. Tickets will be available for purchase through Friday, 30 October 2009 and will not be available to purchase onsite at the meeting. Please note that this event may sell out in advance of the deadline.

Special dietary requests

Will there be vegetarian or other dietary meal options at the Conference and Gala Dinner?

Yes. Vegetarian options will be made available at the lunch buffets. At the Gala Dinner, vegetarian options can be made available upon request; please contact memberservices@itechlaw.org in advance with your request. For other dietary needs (such as kosher, gluten-free, etc.), please notify memberservices@itechlaw.org of your requirements in advance.

Exploring Brussels

I would like to explore Brussels while I am there. Where can I find out more information?

Official visitor information about Brussels is available at www.visitbelgium.com.

Internet access

Will I have Internet access while at the conference?

Complimentary wireless Internet access will be available in ITechLaw's Internet café, located near the meeting room.

Special assistance

What if I need special assistance?

If under the applicable laws of the U.S. and the EU you require auxiliary aids or services, please call +1 (781) 876-8877 or e-mail memberservices@itechlaw.org.

Airline Discounts

ITechLaw is pleased to offer conference participants discounted airfare on the following airlines:

  • Continental Airlines - Valid travel dates: 1-9 November 2009
  • American Airlines - Valid travel dates: 29 October - 13 November 2009

Continental: U.S. travelers, you may book online at www.continental.com and enter your Offer Code ZU0ABYQFNY in the offer code box when searching for your flights. If booking through a travel professional or COMeetingWorks at 1-800-468-7022*, please provide the following information: Agreement Code: BYQFNY Z-Code ZU0A. Outside the U.S., please call your local Continental Airlines reservation office.

American: U.S. travelers, you may book online at www.aa.com and enter your Promotion Code 91H9AP in the Promotion Code box when searching for your flights. If booking through a travel professional or AA Meeting Services Desk at 1-800-433-1790*, please give them the following information: Authorization Number: 91H9AP. Outside the U.S., please call your local American Airlines reservation office.

*A booking fee may apply to telephone reservations.